Document Management System Development

Exceeding the expectations of our clients with cutting-edge DMS solutions!

Build a DMS

Need to Develop a Document Management System?

We provide outstanding software development services, and we have extensive experience in creating complex 100% cloud-based Document Management Systems from the ground up, as well as revamping legacy solutions up to modern standards. We are used to providing dozens of third-party integrations according to the business demands of our clients and delivering industry-specific features, including:

Identity Verification
Digitally Authenticated Signatures
Digitally Embedded Fingerprints
Video Chatting
Optical Character Recognition (OCR)
Intelligent Search
Document Summarization

At SPD Technology, we also stand ready to deliver our expertise in artificial intelligence and machine learning for advanced document management systems development. Our core competencies include natural language processing (NLP) techniques for intelligent document search, classification and summarization.

For more complex document management tasks, we can employ our experience with Optical Character Recognition (OCR) technology for facilitating work with documents in various formats, including scanned images and PDFs, like we did for one of our customers in the B2B intelligence services niche. Within the framework of this project, we leveraged NLP and YOLO (a real-time object detection algorithm) for extracting tabular data from PDF files. As a result, we achieved 3x faster document processing speed at 5x cost reduction for our customer.

Our Document Management System Development Services

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Custom DMS Development
Tailor your document management system to unique business needs with our custom DMS development services. We create scalable, intuitive solutions that streamline document workflows, ensuring optimal efficiency and adaptability.
Legacy DMS Modernization
Propel your organization into the future by modernizing legacy document management systems. Our experts seamlessly upgrade outdated platforms, incorporating groundbreaking features for improved collaboration, security, and compliance.As a part of legacy document management systems transformation, our team of AI/ML engineers has the necessary expertise to enhance them with intelligence functionality as well.
Cloud-Based DMS Development
Our cloud-based DMS development services are designed to let you embrace the flexibility of cloud technology. Experience secure, scalable, and accessible document management, allowing your team to collaborate seamlessly from anywhere in the world.
AI-Enabled DMS Development
As a part of our AI/ML DMS development service, we deliver cutting-edge features and automation capabilities accurately tailored to the specifics needs of your organization. Harnessing the power of AI, our team can help improve your documents workflows and decision-making processes.

Why Choose Us For Document Management System Development?

Tell Us About Your Project

Complex DMS Development Experience

We have a proven track record of creating a custom cloud-based DMS for a leading B2B Legaltech provider of Fortune 50 transnational companies, with an advanced document search functionality as the core feature. Our implementation of intricate functionality increased our client’s customer base by 40%, adding dozens of new enterprise customers.
Intelligent DMS Technologies at Scale

With our latest proven experience in intelligence technologies, we build and deliver DMS solutions of the highest level of efficiency. Our AI/ML development expertise includes but isn’t limited to automating manual document management processes, implementing Named Entity Recognition (NER) algorithms, relations extraction and document summarization, as we did for one of our clients from the legal tech industry.
Data Migration Expertise

Numerous times, we executed a large-scale data migration for our clients, ensuring the smooth transition of extensive data sets with precision and accuracy. One of our cases involved migrating 800,000+ documents from a legacy solution to the one we created from scratch, and in the other, we were trusted to migrate 20 TB of data to the cloud.
Legaltech-Savvy Team

We have years of experience in collaborating with international document management technology market leaders that have clients in Automotive, Entertainment, Payroll, Financial Services, Banking, and other industries both inside and outside the U.S., including some of the Fortune 500 companies.
Human-AI Design Best Practices

We stand for Human-AI Interaction Design Approach when crafting advanced DMS systems for our clients. Our team wisely balances the key aspects of UX design, cognitive psychology, human-computer interaction (HCI), and AI design principles to create seamless document management workflows.
User-Centered Design Insights

We are constantly improving our active projects, receiving feedback, and acting upon it to enhance our tailored software and maximize profits for our clients. In one of our prominent partnerships, we cater to the needs of 50+ enterprise clients and improve or develop entirely new features based on the insights we obtain.

Success Stories
with Global Impact

SPD Technology designs and develops transformative software solutions that drive innovation, new revenue streams, and market leadership.

See All Cases

Developing a B2B Legaltech Solution for a LATAM Startup

Industry: LegalTech
Country: Mexico
Team Size: 8

Modern AI-Powered Web Platform: A highly customized software solution we created resulted in significant cost savings, groundbreaking functionality, and limitless scalability compared to an existing legacy platform.
Improved Speed of Document Processing: Our AI/ML model helps the employees of a client to extract needed information from documents much faster. Human experts only need to correct and check the model’s results. The AI/ML models are in the constant enhancement process with continuous data labeling, so the speed of document processing will only improve over time.

View Case Study

Overhauling and Expanding a Multi-Tenant Data Document Storage and Management Solution for a U.S. Technology Provider

Industry: Document Management
Country: the USA
Team Size: 7

Legacy-to-Modern Document Management System Upgrade: completely overhauled and expanded a legacy DMS, creating a data storage space for new users and unlocking business growth opportunities.
A Significant Increase in the Product’s Performance and Scalability: leveraged the Cloud technology and already migrated 20 TB of data from the legacy app to the Cloud, dramatically reducing the file-downloading time for the users.

View Case Study

Being a Leading Software Product Development Company

Recognition of B2B research and review platforms

Emerging provider in the Information Technology and Services space

Top Software Development Company
Top B2B Service Provider
Top Java Development Company
Top 10 Web Development Company

Top 5 Global Java Developers
Top B2B Firm

Top Software Developer
Fastest Growing Mobile App Development Companies of USA

Top Software Development Company

Best Software Development Company
Best Custom Software Engineering Solutions

Leverage our document management system development expertise!

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Value-Adding Document Management System Development

Source of content

Looks Relevant?

Enhanced Document Accessibility
Document Management System development ensures seamless access to critical documents, fostering collaboration and reducing time spent searching for information. This accessibility increases efficiency as employees can quickly retrieve and share documents, enhancing overall workflow. Our AI development expertise allows us to improve document accessibility further. For this goal, we would be glad to build AI-driven search capabilities depending on the document’s context, keywords and other relevant criteria.
Security Improvement
The DMS solution enhances data security by implementing robust access controls, encryption, and authentication measures. In addition to safeguarding sensitive information, this ensures compliance with data protection regulations, instilling trust among stakeholders and reducing the risk of unauthorized access or data breaches.
Cost Efficiency
Implementing a well-crafted document management system design streamlines document handling processes, reducing the need for physical storage, printing, and manual filing. This leads to significant cost savings in paper, storage space, and labor, contributing to a more efficient and cost-effective business operation.
Compliance Assurance
DMS development helps adhere to regulatory requirements by improving such business areas as facilitating document tracking, version control, and audit trails. With such features as predictive compliance analytics and intelligent audit trial analysis, your business will be better prepared for compliance audits, avoiding the most common legal risks and fostering a culture of transparency.
Enhanced Decision-Making
With organized and easily accessible data, decision-makers can make informed choices more rapidly. Document Management System software development supports better decision-making by providing real-time access to relevant information, enabling executives to respond promptly to market changes and emerging opportunities.
Improved Productivity
DMS development optimizes workflow and collaboration, reducing time spent on manual document handling tasks. For one of our clients, we managed to achieve a 10x reduction in file downloading time. This efficiency boost translated into improved productivity, allowing employees to focus on more value-added activities and critical business areas.

Trusted Globally by Innovation-Driving Companies

We always do our best to earn the trust of our clients and forge long-standing relationships with them. Currently, our company boasts multiple long-term strategic client relationships and a 9.8 NPS score.

We also pride ourselves on being a trusted partner for a host of internationally well-known companies.

An American financial services firm that provides investment research and investment management services
Financial data and software company with offices in London, New York, San Francisco, and Seattle.
An A Swiss multinational, the world’s largest biotech company that operates worldwide
All-in-one omni commerce payment solution with contactless, fast, secure, and safe payment processing
One of the most recognizable landmarks, a company that specializes in innovative travel and hospitality services
SaaS XSPN – Next Generation Application & Cloud Security Posture Management
A leading tech-enabled insurance company that provides workers’ comp coverage to small businesses

Our Clients are Happy

To share their experiences

Fabrice Forget
Chief Product Officer, PitchBook

We feel very lucky to have found SPD Technology as our partner. Over the last 10 years, they have totally surpassed our expectations, and day after day we have received incredible value from the team. Here is the secret sauce, just put together your best ideas in your requirements and there is nothing they can’t do!
John Gabbert
Founder and CEO PitchBook Data

Customers are king at PitchBook and SPD Technology shares in this mission. For the last 13 years, SPD Technology has helped us scale product development and continuously deliver the product functionality our clients need to make smarter decisions.
Prasad Sridhar
Senior Engineering Manager E-comerce Solutions Company

SPD Technology’s work has been praised by the client for their consistency and high quality. Their communicative, responsive, and flexible project management ensures a positive collaboration. Ultimately, their professionalism and forward-thinking are impressive.
Shariq Ahmad
Head of Technology, Morningstar, Inc

All of their developers and technology staff are highly talented and very professional. Working with SPD felt like we were working with internal team. They are always accessible any time of the day and very flexible in providing support to our users who are globally distreibuted.
Yelena Tretyakova
Product Owner, G-Accon

Internal stakeholders are impressed with both the resources SPD Group provided as well as the engagement with the company as a whole. The developers were experienced and knowledgeable, and they integrated well with the internal team. They were communicative and dedicated to project success.

Let’s create a game-changing DMS solution for your organization!

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Robust DMS System Features We Can Build

Looks Relevant?

Document Creation and Administration
A range of customizable document templates to meet specific business and compliance requirements.
Pre-built folder templates for ensuring consistency and efficiency in structuring your DMS for various projects and departments.
Robust annotation tools including comment boxes, notes, and watermarks for enhanced collaboration and communication.
Complete version history log to track user changes that add to accountability and provide an audit trail for all modifications.
Real-time cooperation on documents and templates to foster seamless collaboration by enabling real-time co-authoring and editing.
Document approval workflow to ensure a systematic and secure process for reviewing and approving documents.
Automated notifications and alerts to stay on top of critical timelines, deadlines, and milestones.
Email and attachment management to streamline internal communication processes.
E-signature service to accelerate document approvals and signings, as well as reduce paper dependency.
Document Searching and Storing
Unique document ID for precise identification and tracking, facilitating efficient document management and retrieval.
Unlimited document storage with auto-backup and recovery for ensuring data integrity and protection against unforeseen data loss or system failures
Versatile document type and format support including copyright papers, affidavits, etc., and formats PDF, ZIP, DOCX, PPTX, etc., covering diverse document needs.
Offline access to document storage for ensuring uninterrupted availability and productivity.
Cross-platform document search across the DMS and integrated systems, streamlining information retrieval and fostering seamless collaboration.
Metadata indexing and tagging for quick search, allowing users to quickly locate specific documents based on relevant attributes and keywords.
Optical Character Recognition (OCR) to convert scanned documents and images into editable and searchable text.
Document profiling and categorization for intuitive navigation and easy grouping and retrieval of documents.
Legal DMC mobile application for enhancing productivity and flexibility.
Analytics and Reporting
Customizable dashboards for data visualization of contract status.
Auto-generated reports on pre-defined information for efficient performance monitoring.
Intelligent reports automatically generate customized reports based on flexible parameters.
Sentiment analysis reports with NLP for organizations to gauge user sentiment and identify areas for improvement.
Security Features
Data encryption to safeguard sensitive information.
Role-based access control enables precise control over user permissions.
Comprehensive user activity tracking to enhance accountability and security oversight.
Document backup and recovery allow for the retrieval of previous document versions in the event of accidental deletion or system failures.
Document versioning and audit enabling users to track any changes.
Portal for clients to ensure that confidential information is shared securely.
Compliance management to help organizations meet legal requirements and maintain the highest standards of data protection.
Integrations
Billing & Accounting software for streamlining financial workflows.
e-Signature solutions to allow users to electronically sign and validate documents directly within the DMS.
e-Discovery software for empowering legal teams in efficiently locating, managing, and presenting information.
Communication & collaboration tools for ensuring seamless document sharing and communication within a single platform.
Time-tracking services to allow users to associate time entries directly with relevant documents and projects.
CRM (Custom Relationship Management) to consolidate customer-related information, providing a holistic view of customer interactions and transactions.
Analytics & reporting tools to extract valuable insights and generate custom reports directly from the DMS.
e-Filing services to ensure seamless electronic filing and retrieval of documents within the DMS.

John Gabbert

Founder and CEO PitchBook Data

Customers are king at PitchBook and SPD Technology shares in this mission. For the last 13 years, SPD Technology has helped us scale product development and continuously deliver the product functionality our clients need to make smarter decisions.

Certified

By Independent Organizations

Confirmed by Oracle certification, our company provides top-notch tech expertise in building and delivering cutting-edge database and cloud-based apps.

IIBA Certification signifies our proficiency in business analysis, ensuring a deep understanding of client needs and industry requirements.rn

With AWS Certification, we guarantee top-tier cloud expertise, enabling us to architect robust, scalable, and secure solutions.

Trusting your project development to us, you can rely on our project management excellence, meticulous planning, and efficient resource utilization. rn

Our Scrum Alliance Certification demonstrates our dedication to agile methodologies, fostering collaboration and iterative development.rn

Backed by Scrum.org Certification, our development team leverages the best principles of Scrum to build superior and iterative software solutions.

Shariq Ahmad

Head of Technology, Morningstar, Inc

All of their developers and technology staff are highly talented and very professional. Working with SPD felt like we were working with internal team. They are always accessible any time of the day and very flexible in providing support to our users who are globally distreibuted.

Our Approach

To Document Management System Development Services Delivery

Looks Like a Match?

Transparent Communication

We believe in open and honest communication, keeping clients informed at every stage of the project. Our transparent approach ensures clarity and effectiveness, fostering trust and collaboration.
IP Protection

We implement robust measures to safeguard your ideas, code, and innovations, ensuring that your intellectual assets remain secure throughout the development process.
Project Management and Control

Our seasoned project managers employ industry-leading methodologies, providing clients with granular control over project progress, and ensuring predictable delivery.
Clear Contract Terms

We believe in straightforward and fair agreements. Our clear contract terms outline project scope, deliverables, and timelines, ensuring mutual understanding at every stage.
Transparent Pricing Model

Transparency extends to our pricing model. With us, there are no surprises or hidden costs. Our commitment is to provide modern, cost-effective solutions without compromising quality.
Top-Tier Tech Team

Having a 600+ team of skilled and experienced professionals, we guarantee the highest technical expertise, delivering solutions that stand out in the ever-evolving IT landscape.

Engagement Models

Addressing All Your Legal Software Development Requirements

Tell Us About Your Project

Team Extension (Staff Augmentation)
Team extension is often the beginning of a lot more meaningful business relationships. rnrnAs we are aware of this, we provide Team Extension services to quickly extend your in-house team with one or more experts (usually, 1-3 persons) in order to beef it up or fill an expertise gap
Extend Your Team
Self-Managed Team (Dedicated Team)
The Managed Team engagement model allows you to expand your in-house team in a more significant way than under Team Extension: we hand-pick several experts in accordance with your requirements to create a self-managed development team that is run by one of our seasoned Project Managers
Get Your Self-Managed Team
Project-Based Outsourcing Services
Under Project-Based Outsourcing, our team assumes full responsibility for implementing the entirety of your project: we provide all the various experts required during the Discovery/Business Analysis, Development, QA Testing, and, possibly, Support Maintenance phases
Start Your Project Today

About SPD Technology

SPD Technology is an international software product development company with over 18 years of experience, aiming at empowering our clients with strategic advantages and value-driving opportunities that emerging technologies unlock. We specialize in engineering, implementing and supporting high-end software solutions tailored to meet diverse needs and resolve complex challenges of rapidly growing companies operating in dynamic business environments.

At SPD Technology, we lead with innovation in emerging technologies such as artificial intelligence, machine learning, cloud computing, and cybersecurity, strategically transforming their technological potential into tangible business opportunities. During our long-lasting partnerships with our customers, we developed an extensive understanding of different business domains specifics, with a particular emphasis on the financial, legal, insurance and eCommerce technology industries.

With our commitment to ensuring operational excellence, sustainable growth and recurring revenue streams, we deliver bespoke solutions that align seamlessly with the core business processes of our clients. Recognized globally for our commitment to excellence and client satisfaction, we have successfully delivered over 100 projects for industry leaders such as Roche, PitchBook, Poynt, BlackHawkNetwork, and Space Needle, setting new benchmarks in software product development.

Steve Carner

Founder CEO, Home Hub

The team at SPD Technology exceeds expectations. Their professional communication style makes them stand out, They’re a skilled group of detailed-oriented workers. Customers can expect a team that provides helpful suggestions to better their clients.

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18 Years
of value-driven Software Product Development experience
Over 100 Success Stories
including projects for the world’s leading companies like Roche, PitchBook, Poynt, and Space Needle
Over 600 Full-Time Experts
are always learning and willing to share their knowledge
Secure by Design
ISO/IEC 27001/27002:2005 standards-compliant, PCI DSS 3.2 compliant data storages, per-project isolated infrastructure