Highlights
- Automating Core Activities for Users: we created an innovative solution with complex functionality that automates the scheduling process, eliminating the need for constant follow-ups and freeing up valuable time for more critical activities.
- Time Savings From 35 to 1 Minute on Scheduling Tasks: without this software, legal assistants and paralegals are spending over 35 minutes on average trying to schedule events. Automated scheduling and document creation with the help of our platform takes around 1 minute and requires no human intervention.
- LegalTech and Web Development Expertise at Scale: we leveraged our cross-industrial experience to deliver a modern and highly performing Web platform that adheres to strict compliance and regulations of the legal industry.
Client
Our client is a prominent B2B company providing exceptional services in the legal industry. The company helps to automate the legal hearing scheduling process, eliminating the need for constant follow-ups and saving valuable time for its users. Beginning as a small startup in 2024, the client quickly grew and began to gain traction, welcoming its first excited users.
Country 
Industry 
Team Size: Product
The product is an advanced web solution aimed at law firms or corporate law departments and their attorneys, legal assistants, and paralegals. Its primary purpose is to handle the scheduling of legal events through email, manage follow-ups, and automatically draft motions and/or notices, without any human intervention in these processes.
The main functionalities include:
- Generating emails based on legal case data.
- Analyzing the availability of the judges for processing hearings and including this information in emails.
- Scheduling follow-up emails.
- Creating documents in response to the opposing attorney’s replies.
Goals and objectives
- Streamline Scheduling Requests: Develop a tailored solution that significantly reduces the time and effort spent on managing scheduling requests, follow-ups, and preparing motions or notices by customizing the process to the specifics of each unique legal case.
- Automate Legal Document Creation: Implement a system that enables legal professionals to generate scheduling and case-related documents with one-minute input, thereby dramatically increasing productivity and freeing up time for higher-value tasks.
- Enhance Scheduling Accuracy: Introduce automation to minimize human errors typically associated with manual scheduling, ensuring greater reliability, consistency, and compliance in legal workflows.
Project challenge
- Automating Secure Email Scheduling and Response Handling: Find out an effective way of building a tool that can autonomously send and manage legal scheduling emails from a user’s personal email account.
- Extracting Court Availability Without Public APIs: Deal with the challenge of gathering structured information on judges’ preferences, procedural rules, and available hearing slots in the absence of accessible public APIs.
Solution
We decided to assemble a compact but efficient cross-functional team to handle this project, consisting of:
- Front-end Developer
- Back-end Developer
- Business Analyst/QA Specialist
- Project Manager
The project commenced with an in-depth business analysis and market research phase, during which we identified core user pain points and pinpointed gaps in existing legal scheduling tools to craft a superior alternative with the potential to dominate the market.
After gaining some actionable insights, we translated them into a clickable prototype and conducted iterative validation sessions with stakeholders and potential end-users. Based on their feedback, we refined our design and fine-tuned the user experience to ensure smooth adoption by future users.
Next, we developed a Minimum Viable Product, leveraging our expertise in Java, React.js, and TypeScript. Our system can automatically generate emails with legally required data, schedule follow-ups in compliance with judicial rules, and maintain a live database of judges and available hearing slots. Our backend logic also supported the automatic generation of legal documents and reports for proof of email correspondence.
To ensure security and accurate response handling of the system, we integrated permissioned access to users’ inboxes while maintaining full compliance with data privacy standards. Our solution is capable of reliably interpreting data in multiple reply formats.
We dealt with extracting court availability without the use of public APIs by designing robust custom scraping solutions capable of navigating a wide range of inconsistent and often outdated court websites and documents. Our software easily handles a variety of formats, limited navigability and access restrictions, ensuring continuous availability of critical information.
Tech Stack
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Java -
React.js -
TypeScript
Our results
We successfully delivered an initial roadmap, turning a concept into a market-ready MVP that already started getting users and great reviews.
- 6x Faster Scheduling Services: the speed at which our solution provides legal services greatly exceeds any market competition. Our robust legal automation platform is saving attorneys countless hours, reduced scheduling errors, and improving case preparation efficiency.
- Holistic Functionality: the product syncs case information from any case management software, allows for automated emails and follow-ups, and offers a simple user interface to track all activities.
- Continuous Innovation: our team continues to expand the platform with new capabilities and features, optimizing overall performance and quickly responding to the needs of our client.
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