ERP Case Study: Serverless Maritime Procurement Platform

Solution: ERP Implementation Project

For effective ERP implementation, we approached it as a structured transformation with a clear vision and defined goals. From the outset, we aligned the initiative around automation, process simplification, flexibility for future needs, and integration readiness, so every delivery decision helped avoid unrealistic expectations and major disruptions to the company’s work while also supporting measurable business outcomes. 

We also followed a best-practice approach by organizing a strong cross-functional implementation project team that included a project manager, front-end and back-end engineers, a tech lead, a designer, and a business analyst. These experts brought together all key disciplines needed for delivery and managed the entire process, from gathering requirements to ERP implementation and rollout. Our main tasks were designing and building the ERP system, migrating data, and adding third-party integrations to make sure the solution supported real business needs.

At the start, we brought in a business analyst and a designer to support the team beyond just engineering. The business analyst helped organize requirements for the ERP modules, including clients, suppliers, orders, and equipment data. This ensured that goals like automation, simpler processes, flexibility for future needs, and third-party integrations were always part of the ERP implementation project.

The designer worked on the UX/UI of the internal web solution. They designed user flows to make daily work faster, lower human errors, and make quote creation easier. Simultaneously, keeping the experience consistent across the platform was key for helping users easily move around the system. The solution’s interface uses a clean, enterprise-style layout with dark navy navigation on the left and a bright, open main workspace. The design is consistent across all screens, with rounded cards, light dividers, subtle shadows, and clear typography to keep data easy to read. The UI is built for quick scanning, fast actions, and predictable navigation to guarantee smooth business operations.

Next, we built the foundation for the platform. To ensure the ERP success, the solution is designed to be a serverless case management system designed for high availability, easy integrations, and fast development. Using modern cloud technologies, the platform was set up to accommodate zero-downtime operations, automated workflows, and easy scaling. This allowed our team to deliver new features quickly while keeping the ERP system strong and ready to grow.

On the backend, we built core services with Java 21 and Spring Boot 3, using SnapStart for fast cold starts with serverless design environments. We stored data in PostgreSQL 18, managed by Neon.tech for serverless hosting, which allows for scale-to-zero efficiency and safe database branching. Flyway handled schema changes and reliability, while MyBatis provided flexible data access. We used Lombok and MapStruct to speed up development and reduce repetitive code, and set up workflow automation with real-time triggers for case updates, document generation, and notifications dispatching for event-driven operations.

On the frontend, we built a React web application and deployed it as static files on AWS S3. This technique supported fast global delivery and hassle-free updates without server management.

In the next step of the implementation process, our team set up infrastructure and DevOps with a fully serverless architecture on AWS. We used Lambda for computing, VPC and NAT Gateway for secure networking, S3 for storage, Parameter Store and Certificate Manager (ACM) for managing secrets and TLS, and API Gateway for secure, scalable APIs. To ensure reliability, we used a Multi-AZ deployment strategy across AWS regions, aiming for 99.99% uptime and strong fault tolerance. We provisioned everything with Terraform as Infrastructure as Code, and set up separate CI/CD pipelines for frontend and backend using GitHub Actions to automate testing, builds, and deployments.

This ERP system embeds robust security and fluid integrations by design. We used Auth0 for enterprise-level identity management with little overhead, and set up in-platform email notifications with Resend. We also integrated SEKO for warehouse and logistics, Procureship for trade marketplace connections, and Economics for automated tax compliance and invoicing. This ensures the ERP system fits well into the larger operational ecosystem as an integrated solution.

To keep ERP implementation predictable, we structured the rollout in phases, starting with core modules and foundational capabilities (data migration, security, and infrastructure) and then expanding with integrations and workflow automation, allowing for refinements as the solution matured.